Corporate getaways, incentives and offsites
We take your whole team abroad, and we file their visas.
Company retreats, incentive trips, conferences and staff tours, arranged from Islamabad. We book the flights, hotels and transport, we file the group's visas, and a tour leader from Pakistan travels with them. One contact here and one invoice.
- Office
- Block 40, Street 51
Sector F-11/3, Islamabad - Telephone
- 051-8770026
051-8770026 - Founded
- 2018. Groups led since 1998.
- For a tender or RFP
- Telephone the office and we will put our position in writing.
What a corporate getaway with us looks like
Four shapes, all of them run the same way: one contact here, one invoice, and somebody from IBEX travelling with your people.
The offsite
A department or a whole floor, out of the country for four to seven nights, with the working sessions in the mornings and the country in the afternoons. We book the rooms, the transfers and the meeting space, and we file the visas as one group.
The incentive trip
The reward for a sales team that hit its number. Usually the shortest visa run and the strongest photographs: Baku, Türkiye or Uzbekistan, three to five nights, everything paid before departure so nobody is settling bills on the trip.
The conference add-on
Your people are already going for the event. We add the two days either side, the airport transfers and the group's visas, and we do not touch the conference booking itself.
The family week
Staff plus spouses and children, which is a different trip and a different risk. We say so early, because the walking, the hotel choice and the insurance question all change with it.
What we are, and what we are not
What we are
A tour operator based in Islamabad, founded in 2018, whose founder has been taking groups abroad since 1998. We plan itineraries, hold the hotel and airline bookings, prepare and submit the visa applications for the group, and send one of our own people with it.
What we are not
We are not a travel management company. We do not run a self-booking tool, we do not hold a global corporate rate programme, and we do not place a person at your office. If what you need is transaction level management of individual business trips, we are the wrong vendor and we will tell you that on the first call rather than at the end of your process.
What we do not claim
No licence number, approval mark or membership logo appears anywhere on this website, and we claim no standing with any licensing body or trade body that we cannot document, and we will state our position in writing before you commit to anything.
The work we take on
Four shapes of group travel.
Conferences and off-sites abroad
One group, one itinerary, one price per head. We hold the hotel block, the ground transport and the meeting room, and we quote the meeting room as its own line rather than folding it into the room rate.
Incentive and reward travel
Groups of staff or dealers travelling on a fixed itinerary. We plan against a budget per traveller that you set, and we tell you what has to come out of the itinerary to reach it rather than quietly reducing the hotel.
Delegation and exhibition travel
Travel built around a fixed date that cannot move: a trade fair, a signing, a conference someone else is running. Visa timelines drive the plan, so we start from the appointment calendar and work backwards.
Staff and family group tours
A department, a union, an alumni body or a company welfare group travelling together on one of our departures or on an itinerary written for you. Invoiced to the organisation, or collected per traveller against a list you approve.
Group size is quoted per group rather than banded. Tell us the number and the dates and we will tell you what we can hold and what we cannot. Where a group is larger than we can carry on one departure we will say so and split it, rather than confirming and finding out later.
Invoicing, payment and terms
The section a finance team reads first. It is also the one that protects you from someone using our name.
The organisation, on an invoice carrying the company's own details. Where a group is collected per traveller instead, we invoice against a traveller list you have approved and receipt every payment individually.
Bank transfer to the account in the company's name printed on the invoice. We do not accept cash for an organisational booking and we will never ask for a transfer to a personal account. If anyone asks you for one in our name, it is not us, and we would like to hear about it.
We publish none. Deposit and balance dates are set per engagement, written into the quotation you accept, and do not move afterwards. If your process needs standing payment terms in a contract, say so at the first call so we can agree them before you commit.
Airline and hotel penalties are passed through at cost with the supplier's own charge shown, not as a percentage we set. Our own charges, and the dates they take effect, are in the booking terms.
Quoted in Pakistani rupees. Where a supplier bills us in another currency we state the rate and the date it was taken on the quotation, so a movement between quotation and invoice can be checked rather than argued about.
A quotation, an invoice, a receipt for every payment, and the itinerary you were quoted against. Those four documents are what an audit asks for, and they are the same four whether the group is six people or sixty.
Our booking terms are published in full at booking terms. They govern anything this page summarises, and where the two differ the published terms are the ones that count.
Licences and registration
Ask and we will put our position in writing before you commit to anything.
We do not publish any licence, registration or membership number on this website today.
Not because there is nothing to say, but because a number printed here has to be one you can ring the issuing body and check, and we will not print one we cannot put in front of you. Nothing on this site carries a badge, a seal or a mark of approval, and we claim no standing with any body that we cannot document. If you need a specific licence or registration to be in place before you can work with us, tell us which one on the first call and we will tell you in writing whether we hold it. If we do not hold it, we will say so then, not at the end of your process.
If your procurement process needs any of this in writing, ask and we will put our position in a letter before you commit to anything.
A summary for the file
Everything a finance or legal reviewer needs, and nothing written for a traveller. Printing this page gives you this section on its own, at a size that photocopies, with our address and telephone at the foot of it.
IBEX Global Tours: vendor summary
Group travel for organisations. Prepared by IBEX Global Tours, Islamabad. Everything on this sheet is checkable by telephone or in person before you commit to anything.
The company
- IBEX Global Tours, a tour operator based in Islamabad.
- Block 40, Street 51, Sector F-11/3, Islamabad, Pakistan.
- Telephone 051-8770026.
- Founded 2018. Our founder has been leading groups abroad since 1998.
What we do
- Plan and cost group itineraries abroad, and hold the hotel and airline bookings for the group.
- Prepare and submit the group's visa applications.
- Send a tour manager from our own staff with the group.
- Invoice the organisation, not the individual traveller.
What we do not do
- We are not a travel management company. No self-booking tool, no global corporate rate programme, no person placed at your office.
- We do not manage individual business trips at transaction level.
- We are not an insurer. Travel insurance is quoted as a separate line from a named insurer, or it is not in the price.
- We do not handle household effects or freight.
Who you deal with
- One named person for the account, named in writing when the engagement starts, and a second named person who answers when the first is travelling.
- Telephone during Pakistan business hours is answered the same day. A written enquiry is answered within one working day. A quotation against a defined brief is returned within three working days.
- While a group of yours is travelling, one number is answered at any hour.
Duty of care
- Before departure you receive the itinerary with named hotels and their addresses, the flight numbers, the tour manager's name and mobile number, and the visa status of every traveller in writing.
- If a traveller is hospitalised, detained or separated from the group, our tour manager stays with them, your named contact is told the same day, and a written account follows within one working day.
- Any change made on the ground is recorded and reported, including the ones that cost nothing.
Money
- We invoice the organisation. Payment is by bank transfer to the account in the company's name printed on the invoice.
- We do not accept cash for an organisational booking and we will never ask for a transfer to a personal account. If anyone asks you for one in our name, it is not us.
- Deposit and balance dates are written into the quotation and do not move after you accept it. We publish no standing credit terms.
- Airline and hotel cancellation penalties are passed through at cost, with the supplier's own charge shown on the invoice.
- Every payment is receipted.
Licences and registration
- We publish no licence number, approval mark or membership logo, here or on our website, because we will not print one you cannot independently check.
- If your process requires a specific licence or registration, tell us which one at the first call and we will confirm in writing whether we hold it. If we do not hold it, we will say so then.
- Current status: ibex.com.pk/credentials
What we have not published
- No case studies. We will not publish a client's name without their written agreement, and an anonymous case study cannot be checked, so we publish neither.
- No client list, no logo wall, no traveller numbers, no satisfaction figures.
- Our booking terms and our departure record are published on the website and are the two documents to read before you commit.
Prepared for
Date
Our reference
Starting a conversation
Telephone
051-8770026The fastest route to an answer, and the one to use if you need a response today.
Office
Block 40, Street 51
Sector F-11/3
Islamabad, Pakistan
You are welcome to come to the office. Telephone first so the person you need is there.
In writing
We do not publish an email address on this page. A correspondence address on our own domain is being put in place, and until it is published here we will not ask you to send documents to a free mailbox. Start on the telephone and we will confirm in writing from a named address.
What to have ready
- The dates, or the window the dates have to fall inside.
- The number of travellers, and whether that number can move.
- The destination, or the objective if the destination is not fixed yet.
- The budget per traveller, if you have one. A quotation written against a real number is faster and more honest than one written against a guess.
- Who signs off, and what their process requires from a vendor before they can.
- Any document your procurement process needs from us, named. If we do not hold it, we will tell you on that call.
If you are running a formal tender, say so at the start. We would rather tell you in the first ten minutes that we cannot meet a requirement than take up three weeks of your process and fail it at the end.